eBrix Bhatta Handbook

The fastest route to the screen you need. Type in the search box above to filter this list and the sections below.

eBrix is online. Open it on a computer, a phone browser or the eBrix app. Everyone gets their own Login ID.

Users and permissions

• Admins see everything. Other users only see pages an admin allows in Profile › Setting › Page Permissions. If a user sees “Permission Denied”, this is where to fix it.
• Transaction Password (Trans Pass) is asked before editing, deleting or cancelling entries. Set it in Profile › Company Details. Keep it with the owner.
• Running more than one bhatta? Use Profile › Switch Bhatta to move between them without logging out.

Do this once at the start of the season. Profile › Configuration Status shows each item as ready (green) or missing (red) with a button straight to the fix.

An order records what the customer is buying. Bricks leave the bhatta only through a challan made against the order.

Book a new order Sales › New Order

1. Add Item: pick the product, sale date, unit, check the rate, enter quantity, tap CheckOut. Repeat for each item.
2. Check Order Items and the order value. Use Clear Cart to start over.
3. Customer & Payment: pick the customer or tick “Is New Customer?” to add one on the spot.
4. Enter amount paid now and mode (cash / wallet). Add a second payment mode if the customer paid two ways.
5. Add delivery charge, other charges, GST and the date the customer promised to pay. Submit.

Manage orders Sales › Orders

• Each order shows Order Amount, Delivered Qty and Challan Amount, with status OPEN or CLOSED.
• Only open orders can be edited. Use Make Challan from here to deliver.
• Search by name, mobile or order ID; download the list if needed.

A challan is the delivery slip for one trip. One order can be delivered in many challans until the remaining quantity is zero.

Make a challan Sales › Orders › Make Challan

1. Set the Challan Date.
2. For each item you see Ordered, Already Delivered and Remaining quantity. Enter Delivery Qty for this trip.
3. Choose the vehicle (Own Vehicle or a configured tractor/truck), who loaded it, and the loading amount.
4. Tap Generate Challan. Print or save the slip from the next screen.

After delivery Sales › Challans

• Upload a photo of the signed challan as proof; view it later with View Image.
• Cancel a wrong challan with a reason and the Trans Pass. The bricks go back to stock.

Client ledger

Shows opening balance, every sale, receipt and order. From here you can Download PDF, Share on WhatsApp, Give Credit (discount or adjustment) and Add New Bill.

Every supplier bill goes in once as a purchase. eBrix then tells you what you owe and when it is due.

Enter a bill Suppliers › New Purchase

1. Select the supplier (or Quick Add Supplier), bill/invoice number, challan number and date.
2. Add each item with rate, quantity, HSN and GST. Add discount or cess if on the bill.
3. Set Pay by Date and upload the invoice photo. Submit.

Pay on time

• Suppliers › Account Payable lists each supplier with total payable and status On time or Overdue. Filter Today / Tomorrow / Week / Month.
• Pay from Suppliers › Payments or the supplier's ledger › Make Payment: choose the purchase, amount, mode and next due date.
• Suppliers › Supplier List › Ledger shows opening balance, purchases, payments and closing balance. Use All Sessions for the full history.

A brick passes through these stages. Each entry moves bricks from one stock to the next and earns pay for the labourer who did that work.

Chamber journey

• A chamber becomes Preheating automatically once filled up to the chamber size. No separate “seal” step.
• Only Cooling chambers appear in Kiln Exit. You cannot take bricks out before cooling.
• When a chamber is fully unloaded it moves to Cleaning Pending (see Kiln cleaning).
• If firing hours are set, Firing Management flags a chamber running longer than normal.

Handy to know

• Normal Mode saves one entry at a time. Expert Mode lets you add many rows (one per labourer) and press Submit All at the end of the day.
• Edits and cancellations ask for a reason and the Trans Pass, so every correction is traceable.
• Production › Current Brick Stock shows Raw, Carried, Kiln, Exited and Finished stock with value, and stock by location.
• Reports: Raw Production, Dhulai, Kiln In Out and Work-in-Progress Valuation under Reports.
• If Dhulai Plan is on and no plan exists for the day, use Add Plan Now or pick the Patheri source directly.

After nikasi, each chamber is cleaned of ash and rubbish before it can be filled again. eBrix records who cleaned it and credits their pay.

1. Open Production › Firing Management. Fully emptied chambers show Cleaning Pending / सफाई बाकी.
2. Tap Record Cleaning on that chamber.
3. Choose cleaner type: Individual labourer or a Group.
4. Choose payment basis: Per Kiln (paid per chamber) or Monthly (salaried).
5. Check the rate per chamber and the estimated rubbish in trolleys (pre-filled from settings). Add remarks and Save Cleaning.

• The chamber returns to Empty and is ready for the next filling.
• For per-kiln cleaners, the amount is credited to their Kiln Cleaner Ledger. Pay them from the ledger with Pay Cleaner.
• Monthly cleaners are paid through salary, not per chamber.

Production entries build each labourer's earnings automatically. You only record what is paid.

• Staff › Labourer Payment By Group: skill tabs on top, group and labourer tree on the left, ledger on the right. Give advance, khoraki or payment from here.
• Staff › Labourer Payment By EmpId: quick payment when you know the labourer's number.
• Each labourer is paid only for bricks they put into their stage: Patheri for pathai, Dhulaiman for dhulai, Loader for bharai, Unloader for nikasi.
• Breakage (rain or cattle damage) is added to pay. Pachisa is deducted per 1000 bricks for the skills chosen in Wage Adjustments.
• Crews paid one lump sum (for example a fireman with helpers) can be marked as pool pay; they have no individual ledger.
• Salaried staff: Staff › Salary Settings / Salary Management / Attendance Management. Loaders paid per trip: Staff › Loader Payment.

Three screens tell you how the bhatta is doing. Start with the Dashboard daily and Bhatta Performance weekly.

Useful reports Reports

• Daily Receipt, Income Expense, Item Wise Sale, Today's Receivable
• Raw Production, Dhulai, Kiln In Out, Location Wise, Work-in-Progress Valuation
• GST Sales (GSTR-1) and GST Purchase Register for your accountant

The Android app puts the same eBrix on your phone: dashboard, orders, ledgers and entries, from anywhere.